AI Prompting Guidelines
In the age of generative AI, professionals across industries are leveraging tools like ChatGPT, Midjourney, and others to boost productivity and creativity. A recent survey found 78% of organizations use AI in at least one business function, illustrating how widespread this trend has become. Below, we provide an industry-by-industry overview of how prompting can be applied, guidelines for effective prompts, and example prompts (with recommended AI tools, difficulty level, and expected outcomes).
HR & Recruiting AI Prompting Guidelines
Industry Overview
HR professionals are increasingly relying on AI to streamline recruitment and employee communications. About 44% of organizations use AI for recruitment and talent acquisition processes, using tools to screen resumes or even draft job postings. Prompting can help HR teams create inclusive job descriptions, formulate interview questions, or draft company policy documents. It allows HR to quickly generate materials that align with company culture and legal guidelines, which can then be reviewed and refined by humans.
Prompting Guidelines
- Emphasize Inclusive Language: In prompts for job descriptions or internal communications, specify that the text should be inclusive and free of biased language.
- Provide Role/Company Info: When drafting job ads or emails, include details about the role, required skills, company values, etc., to get a relevant output.
- Keep Tone Professional & Warm: HR communications often need a balance of professionalism and friendliness – state this tone in the prompt (e.g., "formal but welcoming tone").
- Policy and Compliance: For policy documents or sensitive topics, ask the AI to be thorough and ensure compliance (though a human must verify legal accuracy).
- Use Q&A Format for Interviews: When generating interview questions, mention the specific skill or trait you want to assess to get targeted questions.
Example Prompts
"Draft a job description for a Digital Marketing Manager position at a mid-sized tech company, highlighting 5 key responsibilities and required skills (include teamwork and communication)."
Comprehensive job description for hiring
"Generate 5 behavioral interview questions to assess a candidate's problem-solving abilities and how they handle workplace conflict."
Interview questions for candidate evaluation
"Write a company-wide email announcing a new remote work policy, maintaining an encouraging tone and outlining 3 main policy points clearly."
Internal HR communication (policy announcement)
"Outline the sections for an employee handbook entry on 'Code of Conduct', ensuring compliance with common workplace ethics and including a harassment policy summary."
Structured policy document outline
"Act as an HR trainer and provide a brief script for a diversity and inclusion training session introduction, explaining why D&I is important."
Training script content for an HR workshop